Document Management for Manufacturing and Distribution
Get the job done faster with document management solutions for manufacturing and distribution.
Packed with Paper and Inefficiencies
The manufacturing and distribution industries are packed with paper. Routine processes—like receiving an order for a product or picking and packing that product—are quickly bogged down. But to change your processes, you need to change the way that you handle documents—like quotes, orders, and bills of lading.
Quotes and Orders
There’s a lot that goes into order processing and fulfillment. Creating quotes. Capturing orders. Processing orders. Sending orders to the warehouse for picking. Maybe even involving the engineering team to create specs and drawings. Using paper in any—or all—of these steps leads to a serious slowdown in order processing.
A shipping and receiving department, especially, can often be categorized as “organized chaos” due to the madness of working with paper documents. Processes in these departments can get complicated fast.
For one, there’s the complication of location. For many companies, the product might be in the warehouse or the distribution center—and they’re rarely the same place. Shipping documents might need to be sent from one location to another before the product can go out. Once the product does go out, a delivery truck gets involved. Then a customer signature needs to be captured on a receiving document—and returned to the right location.
That leaves far too much room for error. Documents might be lost in the process. The product might be delayed. And the customer won’t be happy if that happens. There’s a better way to process orders and deliver products to your customers.
Invoices and Bills of Lading
Manufacturers and distributors have many types of documents that require signatures and approvals—like invoices and bills of lading.
For one, there are customer signatures that need to be captured at the dock door. If the customer signs paper-based bills of lading, however, it’s then up to the driver to make sure that the documents make it back to the warehouse. The signed bill of lading isn’t immediately available at your company. And once it’s been filed away, it will be hard to find.
The biggest holdup in a paper document routing process is trying to get signatures and keep documents moving through the process. A document waiting for a signature could easily be lost in a pile of paper on someone’s desk—and no one would be the wiser. And it’s unclear to everyone involved as to where exactly the document went missing.
All Documents—And Their Storage System
Your documents may already be electronic. But more likely than not, paper is still everywhere at your company. Documents get printed, stored in filing cabinets, and retrieved when a customer calls.
Sure, it might consume your employees’ time to find documents—but that’s just the way it goes at manufacturers and distributors. Or so you might think…
The reality is different. Paper-based storage doesn’t need to be the status quo for your company any longer.
To stay competitive, simplify processes, and improve efficiency, it’s time for your company to make a change. HelpSystems Document Management (RJS) can help.
Stay Competitive with a Document Management Solution
Take the paper out of your processes. Find the right document management solution for your company. Then simplify the way you handle everyday tasks, so you can focus on manufacturing and distributing products—and make customers happy.
Paperwork—Without the Paper
Paper slows down manufacturers and distributors every day—but you can make a break from the status quo. Choosing a smart document management solution will help you create, capture, manage, and deliver documents electronically. You can still print pick slips and order information if you need it—but the documents will always be accessible from digital storage.
Lightning-Fast Order Processing
Processing orders goes much more smoothly with the right document management solution. You can create quotes and orders fast and manage them digitally. Defining a workflow in your document management system will automate document routing and ensure orders are processed as soon as they are received. Order processing just got a whole lot faster.
Shipping Products—Without the Fuss
Plain and simple, manufacturers and distributors need to make customers happy. The sooner your customer receives an order, the better. With the right document management solution, you can eliminate the hassle from your shipping processes. It’s easy and quick, whether you ship right from the warehouse or need to transmit an order to a distribution center.
Dock Door Signing Made Easy
It’s standard protocol for manufacturers and distributors to get customer signatures when delivering an order. With a document management solution you can get that signature easily (and digitally) and save it into your system all at the same time. If someone at your warehouse needs to confirm delivery, they can do so instantaneously.
Instant Document Approvals
Approving documents is long, tedious task when it's handled manually. An electronic document management system, however, automates the approval process. When an electronic document routes, there is visibility as to where the document is and who has (or has not) approved it. As a result, the time to approve of a document is significantly shortened.
Simple Document Storage and Retrieval
HelpSystems makes document management simple. When all documents are stored in an electronic document management system, any document can be easily retrieved in one quick search. All of the stress and chaos of trying to manage paper documents disappears.
One-Stop Document Shop
You undoubtedly have multiple business systems where you manage customer information. To make things simpler, the right document management solution will sync with your systems. Whether you use an enterprise resource planning (ERP) or customer relationship management (CRM) system, HelpSystems will work with you to make sure all information is accessible from one spot.
Eliminating paper, filing cabinets, and the cumbersome processes that surround them leads to other perks. With document management, you'll also eliminate the time it takes employees to retrieve and approve documents. It will be quick and painless to capture, store, and retrieve documents. As a result, it's easy to track documents through their processes.
Peace of Mind
Maybe you need to prove compliance. Or perhaps you just want to know where your documents are at any time. Whatever your needs are, the right document management solution will track your documents and give you peace of mind.
Hear From Our Customers
See how other manufacturers and distributors benefited from document management solutions.