Document Capture

Walter chose an automated data capture solution to eliminate tedious data entry
document-et-forms-management Created with Sketch.

Document and Signature Capture

Capture documents at the level of automation that works for your business. 

Streamline your processes by automating data entry.

Automatically capture data into your systems for immediate use.

Save time and paper by capturing signatures and managing approvals electronically.

Any Business Can Go Paperless

Going paperless in your forms creation and routing keeps your business processes streamlined and centralized. 

Three tiers of automation represent solutions that can work for any business, no matter what data needs capturing or how far your business has gotten with digital data capture and electronic signature capture.

Levels of Capture

Depending on the documents you have to route, how much oversight they need, and the volume of documents being processed, your organization has different automation needs. HelpSystems offers three solution tiers with different levels of data capture: interactive capture, application and OCR barcode capture, and fully-automated capture.

  Interactive Capture Application and OCR Barcode Capture Fully-Automated Capture
Drag and drop in any kind of PC-formatted file to provide supporting documentation

 

 

Microsoft Add-Ins capability
   
Extract data from documents based on templates  
 
Put any kind of document into your system

Integration with LOBS and ERP

Email and network folder monitoring    

Intelligently interrogate documents for data    

How automated are my document processes? See where your organization is now and what the next steps are.

Take the Assessment >

 

Electronic Signature Capture

Approval processes rely on signatures to keep things moving. With a digital data capture solution, you need a way to get approvals—without having to print off a document, sign it, and scan it back into the system. And you need to be able to track where a document has been and who has signed off. The right signature capture software will both accept wet signatures and provide a secure, trackable PIN signature option. Electronic signature capture is all about keeping your documents and forms moving through the pipeline, no bottlenecks, no printing and rescanning. 

“In the past, the application we used broke down a lot and we had to run around to get it working again, and often we had to revert to paper documents. Now that we have a HelpSystems signature capture solution, it always stays up and available.”

John Forelli
Vice President of IT
Borgata Hotel Casino & Spa

Why Would I Need a Fully-Automated EDMS?

Your electronic document management system (EDMS) will need different features based on the volume of documents, how much routing is involved, and the kinds of documents being processed. If you have so many documents that adding any manual touchpoint halts the whole process, the right EDMS solution will be fully automated. Advanced Document Capture from HelpSystems can be set up to monitor email folders and automatically send documents through routing processes. It can interrogate documents to get the data required—no matter where it is on the form! Having a dependable document capture solution with the level of automation your business needs ensures that your data will make it into your systems and allows your employees to spend their time more efficiently.

Three Steps to Faster Approvals

  1. Digitize your documents and get rid of the paper. 
  2. Route documents electronically—and allow digital signatures (pin or wet).
  3. Enforce timely approvals, so you're never left wondering where your document is.