Data Capture Solutions | HelpSystems
Data Capture Solution with HelpSystems

Document and Data Capture Solutions

Capture documents at the level of automation that works for your business. 

Streamline your processes by automating data entry.

Automatically capture data into your systems for immediate use.

Save time and paper by capturing signatures and managing approvals electronically.

Any Business Can Go Paperless

Going paperless in your document capture and routingkeeps your business processes streamlined and centralized. 

These three tiers of automation provide solutions that can work for any business, no matter what data needs capturing or how far your business has gotten with digital document capture and electronic signature capture.

Levels of Data Capture Solutions

Depending on the documents being routed, how much oversight they need, and the volume of documents being processed, your organization has different automation needs. HelpSystems offers three solution tiers with different levels of data capture: interactive capture, application and OCR barcode capture, and fully-automated capture. See the differences below.

  Interactive Capture Application and OCR Barcode Capture Fully-Automated Capture
Drag-and-drop in any kind of PC-formatted file to provide supporting documentation




Microsoft Add-Ins capability


Extract data from documents based on templates  


Put any kind of document into your system




Integration with LOBS and ERP




Email and network folder monitoring    


Intelligently interrogate documents for data    


How automated are my document processes? See where your organization is now and what the next steps are.

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Why Would I Need a Fully-Automated EDMS?

Your electronic document management system (EDMS) will need different features based on the volume of documents, how much routing is involved, and the kinds of documents being processed. If you have so many documents that adding any manual touchpoint halts the whole process, the right EDMS solution for you is fully automated. The advanced Data Capture solution from HelpSystems can be set up to monitor email folders and automatically send documents through routing processes. It can interrogate documents to get the data required—no matter where it is on the form! Having a dependable document capture solution with the level of automation your business needs ensures that your data will make it into your systems and allows your employees to spend their time more efficiently.

“In the past, the application we used broke down a lot and we had to run around to get it working again, and often we had to revert to paper documents. Now that we have a HelpSystems signature capture solution, it always stays up and available.”

John Forelli
Vice President of IT
Borgata Hotel Casino & Spa

Electronic Signature Capture

Approval processes rely on signatures to keep things moving. With a digital data capture solution, you need a way to get approvals—without having to print off a document, sign it, and scan it back into the system. And you need to be able to track where a document has been and who has signed off. The right signature capture software will both accept wet signatures and provide a secure, trackable PIN signature option. Electronic signature capture is all about keeping your documents and forms moving through the pipeline, no bottlenecks, no printing and rescanning. 

Three Steps to Faster Approvals

  1. Digitize your documents and get rid of the paper. 
  2. Route documents electronically—and allow digital signatures (pin or wet).
  3. Enforce timely approvals, so you're never left wondering where your document is. 

Ready to take the next step in automating your data and signature capture? Schedule a time to talk to one of our experts today about a data capture solution.