Document Scanning and Digital Storage

Say goodbye to filing cabinets with document scanning and digital storage solutions

Document Scanning and Digital Storage

Make it easier to find and file documents with document scanning and digital storage solutions. Plus, save time, paper, and storage space when you digitize your documents.

Go paperless by scanning paper documents and storing them digitally.

Find documents faster with document indexing and pull up documents when you need them with any relevant search.

Save on printer and storage costs by eliminating paper-based processes and filing cabinets.

Leave Your Paper Documents in the Past

Document scanning and digital storage solutions save time

Paper documents still play a very real role in the modern workplace. They sit on desks or get tucked away in filing cabinets—or worse, they are misplaced, lost, or stolen. No matter how you look at it, the costs involved with paper documents are staggering. Paper, printing, and storage costs add up, as do the ramifications on employee time spent filing and finding documents in a very manual system. Plus, it’s difficult to maintain oversight on who’s accessed a document, greatly increasing the risk of a document being lost—or stolen.

Some organizations may have begun a slow transition to digitizing documents by scanning and saving documents into their system. However, too often, these organizations fail to follow a defined process. Instead, documents are haphazardly scanned into the system, without much thought on naming conventions or making the documents searchable.

Without a document scanning and digital storage solution, it’s a challenge to adequately define the process for scanning, indexing, and saving documents. As a result, documents are difficult to find and often stored across various systems and servers. Plus there isn’t visibility over who has viewed a file. Someone could alter or delete it without anyone else being the wiser.

Inconsistency is everywhere, and successfully accessing documents when you need them poses a huge challenge.

“The software gives me access to the information I need—anywhere, anytime. And it’s efficient. I don’t have to involve anyone else. I can just call up the information.”

David Twite
President
Tara Materials

Scan and Store Documents—Without the Stress

HelpSystems Document Scanning helps organizations running on Windows and/or IBM i. With this document scanning software, you can easily scan and digitally store your documents in one central repository.

Not Sure Where to Begin?

Start with The Document Management Guide for more information on document scanning and digital storage.