Data Capture and Forms Management
Data Capture and Forms Management
Reduce the need for manual data entry with data capture and forms management solutions. Make the process of filling out forms easy, accurate, and efficient.
Save time by removing redundant data entry from your processes.
Ensure data accuracy by eliminating paper-based forms and handwritten information.
Automatically capture data into your back-end system for immediate use.
No Need for Redundant, Manual Data Entry
Paper-based forms are still commonly used by many organizations to capture customer, client, patient, or internal information. Yet, certain steps in paper-based forms processes create slowdowns that your organization simply doesn’t have time for.
Your organization needs to capture information from customers, clients, and/or patients for a reason. However, when capturing data involves a paper-based form, it adds an extra and often time-consuming step: manual data entry.
Manual data entry consumes far too much employee time. There’s the initial time it takes to an employee manually rekey data from the form into the system. Add on the time it takes to interpret handwriting. Add still more time for when the handwriting is misinterpreted and creates errors that need to be corrected. All in all, that time adds up—and no one in your organization has time to spend on a manual process that could be easily automated.
From capture to entry, a paper-based route to forms management is filled with slowdowns and redundancies. But with a data capture and forms management solution, your organization can change all of that.
Accelerate Data Capture and Simplify Forms Management
By removing the paper from your forms processes with automated data capture solutions, your organization will be able eliminate unnecessary, redundant steps and collect information more quickly.
Stop Redundant Data Entry
When you switch from paper-based to web-based forms, you can finally say goodbye that pesky, unnecessary step of manually rekeying data from a form into your back-end system. Your data capture and forms management solution will take care of it for you!
Speed Up Your Processes
With the right solution, you can capture information into your systems automatically. As a result, you’ll save time capturing information—and your customer, client, and/or patient will save time in filling out forms. It’s a win-win.
Standardize Data Capture
Your organization will finally be able to standardize how forms are filled out. For instance, you can require certain fields or give drop-down options to ensure consistency in your forms. Plus, the right solution will integrate with your existing business systems to make it easier than ever to ensure that the same information is used across your entire organization.
Lower the Risk of Error
When you eliminate manual, paper-based forms, you lower the risk of error in data entry. The data no longer needs to be rekeyed, and you can validate it with existing information in your systems.
Accelerate Signature Capture
Signature capture used to mean signing a paper-based form and then scanning it into your system. But with the right data capture solution, you can automatically capture an electronic signature directly on the web-based form—removing yet another pesky step from your processes.
Create a Trail to Prove Compliance
The right data capture and forms management solution automatically creates the documentation trail you need to prove compliance (HIPAA, SOX, etc.)—without requiring you to go through extra steps to create the documentation.
It's Time to Automate Data Capture
HelpSystems Data Capture helps organizations running on Windows and/or IBM i. With this forms management software, you can eliminate redundant data entry by automatically capturing consistent data directly into your systems via web-based fillable forms.
Not Sure Where to Begin?
Start with The Document Management Guide for more information on automating data capture and simplifying forms management.