Data Capture Solutions | HelpSystems

Document and Data Capture Solutions

Capture documents at the level of automation that works for your business. 

Any Business Can Go Paperless

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Going paperless in your document capture and routing keeps your business processes streamlined and centralized. 

These three tiers of automation provide solutions that can work for any business, no matter what data needs capturing or how far your business has gotten with digital document capture and electronic signature capture.

Levels of Data Capture Solutions

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Depending on the documents being routed, how much oversight they need, and the volume of documents being processed, your organization has different automation needs. HelpSystems offers three solution tiers with different levels of data capture: interactive capture, application and OCR barcode capture, and fully-automated capture. See the differences below.

  Interactive Capture Application and OCR Barcode Capture Fully-Automated Capture
Drag-and-drop in any kind of PC-formatted file to provide supporting documentation

X

 

 

Microsoft Add-Ins capability

X

   
Extract data from documents based on templates  

X

 
Put any kind of document into your system

X

X

X

Integration with LOBS and ERP

X

X

X

Email and network folder monitoring    

X

Intelligently interrogate documents for data    

X

How automated are my document processes? See where your organization is now and what the next steps are.

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Why Would I Need a Fully-Automated EDMS?

Your electronic document management system (EDMS) will need different features based on the volume of documents, how much routing is involved, and the kinds of documents being processed. If you have so many documents that adding any manual touchpoint halts the whole process, the right EDMS solution for you is fully automated. The advanced Data Capture solution from HelpSystems can be set up to monitor email folders and automatically send documents through routing processes. It can interrogate documents to get the data required—no matter where it is on the form! Having a dependable document capture solution with the level of automation your business needs ensures that your data will make it into your systems and allows your employees to spend their time more efficiently.

In the past, the application we used broke down a lot and we had to run around to get it working again, and often we had to revert to paper documents. Now that we have a HelpSystems signature capture solution, it always stays up and available.

John Forelli, Vice President of IT, Borgata Hotel Casino & Spa

Simplify Data Capture

Automate Document Capture

Switching from paper forms to electronic forms and automating your processes lets your Human Resources, Accounts Payable, Accounts Receivable, and other document-heavy departments get back to business. 

Use Web-based Forms for Data Capture

Use web-based fillable forms to capture information in an instant. Whether you're an HR professional gathering employee information or a driver dropping off a delivery, you'll benefit from a data capture solution. 

Lower the Risk of Error

When you eliminate manual, paper-based forms, you lower the risk of error in data entry. The data no longer needs to be rekeyed, and you can validate it with existing information in your systems. Transform your employees' days from focusing on data entry to data verification.

Accelerate Signature Capture

Signature capture used to mean signing a paper-based form then scanning it into your system. But with the right signature capture software, you can automatically capture an electronic signature directly on the web-based form—removing yet another pesky step from your processes.

Electronic Signature Capture

Approval processes rely on signatures to keep things moving. With a digital data capture solution, you need a way to get approvals—without having to print off a document, sign it, and scan it back into the system. And you need to be able to track where a document has been and who has signed off. The right signature capture software will both accept wet signatures and provide a secure, trackable PIN signature option. Electronic signature capture is all about keeping your documents and forms moving through the pipeline, no bottlenecks, no printing and rescanning. 

How to Go Paperless: Your Definitive Guide to Going Paperless in the Office

Get your guide to moving from paper documents and forms to an electronic document management solution.

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Three Steps to Faster Approvals

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  1. Digitize your documents and get rid of the paper. 
  2. Route documents electronically—and allow digital signatures (pin or wet).
  3. Enforce timely approvals, so you're never left wondering where your document is. 

Ready to take the next step in automating your data and signature capture?

Schedule a time to talk to one of our experts today about a data capture solution.

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