Webdocs for AP

Invoice Scanning and Processing Software for Windows and IBM i

Completely paperless invoice management

Platforms

Windows, IBM i (System i, iSeries, AS/400)

Summary Bullets

Invoice scanning and processing software makes AP lives easier

Simplify Invoice Access and Management

Scanning invoices and managing them within a document management system helps you maintain a well-organized, easily searchable, secure digital archive of invoices.

Save Time and Money

Electronic invoice management cuts down on pricey printing and paper so you can free up your business budget for more satisfying priorities. You can also stop digging in file cabinets searching for invoices—digital indexing makes them easy to find when you need them.

Improve Business Workflows

Invoice scanning software makes the entire invoice process more efficient. Capture, scan, index, and route invoices faster while cutting down on the potential for manual error.

Ensure Timely Document Management

Automated invoice approval and payment helps ensure that deadlines are met. Built-in routing moves invoices towards approval without any manual effort—and it’s easy to confirm an invoice’s status in the approval process at any time.

Key Features

Quick, easy invoice import

Easily import invoices directly into your systems

When an invoice arrives in the mail or electronically, scan or import it directly into your document management system. From there, it’s easy to index, manage, or route it amongst team members for approval.

Advanced security controls

Keep invoices secure and track different versions

Protect confidential files by setting up security controls that restrict document access to users with the right permissions. Administrative users can grant document access at the departmental, sub-group, or document-type level. Also, version tracking keeps a record of every new version so information is never overwritten or lost.

User-friendly indexing and search functionality

Index and find invoices easily

Enjoy an easily-searchable library of invoices with intuitive indexing and search functionality. Webdocs for AP provides multiple methods of finding the document you’re looking for. Set up to 10 search keys for each document, or search by document elements such as type, title, date, and more. The software also has full-test optical character recognition (OCR) to help surface important documents quickly.

Dependable approval routing and escalation

Route documents automatically for approval

Send invoices through basic workflows that you design, whether linear (fixed and specific) or value-based (dependent on values you define, like specifying which departments should receive documents). Define time restraints for each step of the workflow and escalate tasks when an item goes undone for too long.

Forget Complex Workflows—Make Invoice Management Easy

An AP Specialist saves time and manages invoices easily

Accounts payable and accounts receivable departments, usually bear the bulk of the burden when it comes to handling invoices. But managers in any department may deal with invoices, both incoming and outcoming. Is there a clear process for how your company manages invoices? How long does it take to approve and/or pay them? 

Companies of all shapes and sizes can streamline invoice processing with the ability to scan and electronically manage their invoices, including organizations in the following industries:

Get Started

Find out how automated invoice scanning and processing streamlines invoice management. Schedule a consultation to learn how Webdocs for AP can help reduce your company’s paper load.