Webdocs for AP

Invoice Capture and Processing Software

AP automation for PO and non-PO based invoice management


Windows, IBM i (System i, iSeries, AS/400)


Shorten your to-do-list

Create POs and capture, scan, and index invoices faster while cutting down on the potential for inaccuracy. Gather data and documents into one place. 

Reclaim your valuable time

Extract data from incoming invoices automatically, validate and match to your ERP data, and send it straight to your ERP and other systems so no rekeying of data needs to take place.

Remove processing bottlenecks

Automated invoice approval and payment helps you meet deadlines. Route invoices automatically, only get notified for exceptions or approvals, and easily confirm status at any time.

Key Features

Capture once—for all databases and applications

Invoice capture software

Scan or import invoices into your EDMS, or use folder or email monitoring to automatically extract data from documents. Automated OCR processing, intelligent document classification, header/footer data extraction, and line item data extraction along with ERP and other system integration eliminate any need to key data.

Verify and classify documents

Fill out web-based forms on any browser or mobile device

With intelligent capture, Webdocs for AP can find the right information on your documents and perform 2- or 3-way matching to make sure POs and invoices are correct.

Automate workflows

Document management solution from HelpSystems

Route invoices to the right people and systems—hands-free. Exceptions and approvals are flagged automatically with Webdocs for easy review.

Index and search easily

Index and find invoices easily

Enjoy an easily-searchable library of invoices with intuitive indexing and search functionality. Webdocs for AP provides multiple methods of finding the document you’re looking for. Set up to 10 search keys for each document, or search by document elements such as type, title, date, and more. The software also has full-test optical character recognition (OCR) to help surface important documents quickly.

Process and escalate through dependable workflows

Route documents automatically for approval with paperless invoice processing software

Send invoices through basic workflows that you design, whether linear (fixed and specific) or value-based (dependent on values you define, like specifying which departments should receive documents). Define time restraints for each step of the workflow and escalate tasks when an item goes undone for too long.

How does Webdocs for AP automatically get data from invoices, POs, and other documents?

Webdocs for AP has advanced capture capability


For ERP systems without easy PO requisition, create web-based PO requisition forms with Webdocs for AP to route through built-in workflows. 


Automatically monitor email/fax or network folders for incoming invoices. Scan directly into the system. Or capture invoices from vendor or bank portals with our RPA capabilities. Whatever way you get invoices, capture them directly into the Webdocs for AP system.


The advanced document capture tool uses state of the art OCR and business rules technology to extract data and classify incoming documents without manual effort. Invoices that pass all validations go directly to Webdocs, and data goes to your ERP. Documents with exceptions are passed to a user in a workflow for validation.


Export extracted data and images to your ERP system and Webdocs secure document storage.  Data is formatted so your ERP can import it directly via an XML file or RESTful API.  After the validation process data can pass to the ERP vouchering system. 


Access, archive, or workflow documents securely from our web browser interface—without an extra desktop application. Or integrate directly into your ERP applications, whether through IBM i green screen or Windows applications. Securely manage documents and ensure regulatory compliance with version and audit control.

Invoice Capture Software for Any Industry

An AP Specialist saves time and manages invoices easily

Organizations in virtually any industry—from healthcare to manufacturing and distribution—will benefit from invoice processing software.

Step ahead of the competition by capturing and processing your invoices electronically. Make payments on time, get rid of process bottlenecks, and reclaim valuable person-hours with document automation.

See what automated processing could look like in your industry.

Go Paperless

Ready to go fully paperless at your organization? No matter what industry you're in, our definitive guide to going paperless in your office can help you make your game plan.

Webdocs for AP can handle all of these documents—and more!


Purchase Orders

Sales orders

Packing slips

Freight bills

CBP forms

Transcripts and student records

HR forms

Medical claims

Tax forms

Get Started

Find out how automated invoice scanning and processing streamlines invoice management. Schedule a consultation to learn how Webdocs for AP can help reduce your company’s paper load.