What is Invoice Capture and Processing Software?
Invoice capture and processing software streamlines your accounts payable processes by capturing invoices electronically and routing them throughout every step of your workflow. Webdocs for AP automates everything from matching and GL coding to approvals and payments—and more.
Key Features of Webdocs for AP
AP automation for PO and non-PO based invoice management features
Key Features
- Scan invoices or capture data digitally with a web-based form
- Route invoices and other documents through any workflow or approval processes
- Process payments with PO and non-PO processes
- Print and store less paper, reducing paper shuffle
- Automate AP processes from beginning to end
- Access documents from ERP or other systems from anywhere, at any time
Integrations
- Enterprise resource planning (ERP) systems
- Financial systems
- Other HelpSystems products
Platforms
- IBM i (iSeries, AS/400)
- Windows
How does Webdocs for AP automatically get data from invoices, POs, and other documents?
Create
For ERP systems without easy PO requisition, create web-based PO requisition forms with Webdocs for AP to route through built-in workflows.
Capture
Scan or import invoices into your EDMS, or use folder or email monioring to automatically extract data from documents. Or capture invoices from vendor or bank portals with our RPA capabilities. Whatever way you get invoices, they can be captured directly into the Webdocs for AP system.
Transform
The advanced document capture tool uses state of the art OCR and business rules technology to transform data and classify incoming documents without manual effort. Invoices that pass all validations go directly to Webdocs, and data goes to your ERP. Documents with exceptions are passed to a user in a workflow for validation.
Verify
With intelligent capture, Webdocs for AP can find the right information on your documents and perform 2- or 3-way matching to make sure POs and invoices are correct.
Approve
Route invoices to the right people and systems—hands-free. Exceptions and approvals are flagged automatically with Webdocs for easy review.
Export
Export extracted data and images to your ERP system and Webdocs secure document storage. Data is formatted so your ERP can import it directly via an XML file or RESTful API. After the validation process data can pass to the ERP vouchering system.
Utilize
Access, archive, or workflow documents securely from our web browser interface—without an extra desktop application. Or integrate directly into your ERP applications, whether through IBM i green screen or Windows applications. Securely manage documents and ensure regulatory compliance with version and audit control.
Watch a Quick Demo of Webdocs for AP
Webdocs for AP can handle all of these documents—and more!
Invoices
Purchase Orders
Sales orders
Packing slips
Freight bills
CBP forms
Transcripts and student records
HR forms
Medical claims
Tax forms
Still have questions about how AP automation works? Read our FAQ to get answers!
Benefits of Our Advanced Capture Solution
Core Intelligence
Out-of-the-box intelligent data capture and advanced OCR engine for data extraction and classification.
Definition Creation
Use preconfigured or create customized definitions to easily capture data from any vendor invoice.
Self Learning
Our solution gets smarter as it processes new documents or exceptions that don't pass, to improve accuracy.
User Review Station
It's easy to review and approve exception documents on our web-based or client application.
Go Paperless
Ready to go fully paperless at your organization? No matter what industry you're in, our definitive guide to going paperless in your office can help you make your game plan.
Invoice Capture Software for Any Industry
Organizations in virtually any industry—from healthcare to manufacturing and distribution—will benefit from invoice processing software.
Step ahead of the competition by capturing and processing your invoices electronically. Make payments on time, get rid of process bottlenecks, and reclaim valuable person-hours with document automation.
See what automated processing could look like in your industry.
Case Studies
Get Started
Find out how automated invoice scanning and processing streamlines invoice management. Schedule a consultation to learn how Webdocs for AP can help reduce your company’s paper load.